We help your business develop effective policies and procedures to manage documents from cradle to grave to ensure compliance with all Federal and State requirements as well as industry guidelines. We prefer document archiving via digitization, to create legally admissible records from paper documents. Follow our effective policies and procedures to ensure compliance.
Save money when you digitize your paper records. There’s no need for offsite storage, and your records are available in one place. Our scanners feature single and double -sided scanning and error detection such as double feeds.
At one point in time, microfilm/microfiche was the alternate storage medium to storing paper. However, this way of storing information is not very efficient when retrieving information. Companies are losing important productivity time searching through rolls of film, and in time, due to deterioration of the film or lack of equipment, may not be able to access their microfilm/microfiche at all.
Don’t look like this guy during an audit.
Are you prepared for your audit?
Audits are more than financials. Are your records retention policies and procedures compliant with ISO 15489-1:2016, or DFARS 252.204-7012?
Percentage of time spent by employees looking for information.
Hours employees spend looking for misfiled paper documents.
Amount of lost productivity per staff member per year due to inefficiencies of paper filing systems.
13 to 31
Maintaining a paper based DMS can cost 13 to 31 times more than electronic archives when including space for filing cabinets, off-site archival storage, fire protection, etc.
“ScanBox Document Management Solutions solved our document organization and management issues within our company! We have tried multiple other services in the past and ScanBox has the easiest solutions.”